What is DRTM … ?
A DRTM purge request is a request type in the Data Retention Management tool that supports data retention time management (DRTM). When you use a DRTM purge request, it considers the retention time configured for each type of data and only purges data after the required retention time has passed.
DRTM ALL HIRE DRAFTS: Data retention time for all drafts with pending, completed, and deleted statuses
DRTM COMPLETED HIRE DRAFTS: Data retention time is only for completed drafts.
Upgrade of DRTM Hire Drafts
- In the search, go to the Upgrade Centre.
- In the Optional Upgrades, scroll down and click on DRTM Hire Drafts.
- Click on Upgrade Now.
Role-Based Permission for DRTM HireDrafts:
- In the search action, type Manage Permission Roles.
- Click on the desired role and go to the Permission Section.
- Click on Data Retention Management.
- Select the DRTM Hire Drafts and give access to Edit, create, insert, etc.
- Click Done.
DRTM Hire Drafts:
How Does It Look Now?
The above data is taken from the report for all the Hire drafts that are set to be Purged using the new DRTM purge Object.
DRTM Purge Request: we can check the Process Status To be Purged.
Once we purged the data the process status will be updated to Purged which is shown below.
Manage Data DRTM Hire Drafts:
- Click on Manage Data. Search for DRTM HireDrafts
- You can select one of the
DRTM purge objects from
the list to configure the
data retention time for hire
drafts.
Creation of Data Retention Management.
- Go to Data Retention Management.
- Click on Create New Purge Request.
- Select DRTM Hire Data Purge in the Purge request type.
- Enter the name of the purge request.
- Define the Purge rule either by Single user or group of users by active or inactive.
- Add the approvers if required.
- Click on Launch immediately.
